- Tufts University Chaplaincy

Today's Date*
MM slash DD slash YYYY
I am inquiring for a reservation at:*
Which room(s) do you wish to reserve?
- Upstairs Room
- Downstairs Room
Name*
First Last
Email*
Phone*
Tufts Affiliation*
- Current Tufts Staff/Faculty
- Current Tufts Student
DEPT ID#
Do you represent a Religious/Philosophical Student Organization?*
- Yes
- No
Do you wish to serve food/drink? (Note: no pork or alcohol products are permitted)*
- Yes
- No
Other Needs (Note: the reserving party must arrange and pay for any Facilities furniture setup and break down, A/V, Catering, Police, or other services):
Do you wish to use the common room as well?*
- Yes
- No
Do you wish to serve food/drink (Permitted only in the common room)?*
- Yes
- No
Event Name*
Requested Reservation Date*
Month
Day
Year
Event Set up Time*

What time do you plan to arrive on site for setting up? *Please allow for at least one hour before the event start time for opening and set-up.
Event Start Time*

Actual start of event
Event Breakdown Time*

What time do you plan for your event to end?
Additional Information
Please indicate here if there are multiple requested reservation times/dates.
Anticipated Number of Attendees*
Goddard Chapel- The occupancy limit of 300 persons may not be exceeded.
Anticipated Number of Attendees*
Please enter a number less than or equal to 100.
Interfaith Center- The occupancy limits of 100 persons in the upstairs room and 35 persons in the downstairs room may not be exceeded.
Event Description*
Please be as detailed as possible.
Goddard Chapel Regulations*
Please check each box as acceptance and agreement to responsibility for all aspects of this event and to ensure compliance by all in attendance with the following regulations:
- Select All
- The primary purpose of Goddard Chapel is to serve as a place of worship and meditation for the Tufts University community and as a memorial to the deceased honored therein. All persons connected with any event in the chapel are expected to conduct themselves with the reverence appropriate for a sacred space and with with respect for the communities that worship in the space. The person making a reservation is responsible for compliance with this policy and will be held responsible to it for the conduct of their group and their guests.
- No admission tickets may be sold for any event in Goddard Chapel. Free tickets may be provided to track capacity and for admission through Tufts Tickets, and donations may be requested and received. No one may be turned away from the chapel for inability to pay, and no event in the chapel may be considered private. Cash boxes are not permitted.
- No one may be in the chapel without a University Chaplaincy staff member present. If a reservation is confirmed, the person reserving will be notified of the staff or worker(s) assigned to the event. The reserving person must ensure cooperation with all instructions of the University Chaplaincy staff. For large events, Office of Campus Life (OCL) staff may also be required to manage capacity, safety, admission, and policies. In that case, an OCL Event Registration Meeting will also be required as part of the reservation process.
- Chapel furniture may only be used and moved with the permission of the University Chaplaincy staff. Sanctuary furniture will remain in the sanctuary area, unless movement has been approved.
- Those wishing to use the piano or organ must make an advance request and have clearance from the University Chaplaincy Music Director. Otherwise, the instruments should not be touched, used as a table or seating, etc. Damages are the responsibility of the renting party.
- The use of other University Chaplaincy equipment, such as the sound system, extension cords, etc. requires the permission of the University Chaplaincy staff. Nothing may be taped or tacked to doors, walls, or furniture. Users must remove all of their property immediately after the event.
- The space must be cleared by midnight unless prior arrangements have been made with the University Chaplaincy.
- For safety purposes, the occupancy limit of 300 persons may not be exceeded, including the members of the reserving group. The aisles in the sanctuary must be kept clear at all times. At this time, no one is allowed in the loft area.
- No drinks except for water may be in the sanctuary. No alcoholic beverages are permitted in the chapel. No food is allowed in the chapel space with the exception of the common room.
- If any publicity is developed for events in Goddard Chapel (e.g., posters, electronic publicity), it must be sent to the Program Manager to review before publishing. Please note, it is best to list the Tower Door as the entrance to look for (closest to the canon, facing Ballou) directly on publicity.
- For large capacity events, the door from the Green and the Cloister doors will be locked and only the Tower door will be used for admission. To monitor capacity, free tickets may be distributed through Tufts Tickets, or staff can count those admitted at the Tower door. Other doors will be monitored to prevent unauthorized entries.
- For large capacity events, the chapel common room may be used as a “green room” for planners and organizers, celebrants, speakers, musicians, etc.
- The filming of movies is not permitted in Tufts’ sacred spaces.
- If you have AV needs that we cannot accommodate, please connect to Campus Life or note that when submitting to JumboLife.
- You must confirm the reservation and sign this form before submitting to JumboLife. Once approved with a University Chaplaincy staff person, please write “Met with [name of staff person on x/y/z date]” n the “Notes” section for approval from Campus Life.
Goddard Chapel Rental Fees*
Please check each box as acceptance and agreement to responsibility for all aspects of this event and to ensure compliance by all in attendance with the following regulations:
- Select All
- Reservation fees will be paid by a Tufts University Expense Transfer or a check payable to the “Trustees of Tufts College” and sent to the Tufts University Chaplaincy within 30 days of the original reservation request. Two weeks’ advance notice of cancellation is required for a refund of the fee. Reservation fees can also be managed by the Administrative Coordinator and Campus Life staff.
- The reserving person accepts full responsibility for maintaining the condition of the chapel, preventing any damage or loss, and cleaning up and ensuring the chapel is secured after the event. If the chapel is not left clean and in good condition, a minimum damage assessment fee of $100 will be imposed.
- The amount of the fee depends on the reserving party’s status within Tufts (e.g. student group) and the University Chaplaincy’s accommodations. The table denoting fee differences is available for reference. The amount for this event will be shared based on criteria you will indicate.
Interfaith Center Regulations*
Please check each box as acceptance and agreement to responsibility for all aspects of this event and to ensure compliance by all in attendance with the following regulations:
- Select All
- The primary purpose of the Interfaith Center is to serve as a place of worship and meditation for the Tufts University community. All persons connected with this event will conduct themselves with the reverence appropriate for this sacred space.
- No admission tickets may be sold for this event, although donations may be requested and received. No one will be turned away for inability to pay, and no event in this space may be considered private.
- No one may be in the space without a University Chaplaincy staff member present. If a reservation is confirmed, the reserving party will be notified of the worker assigned to the event. The reserving party must ensure cooperation with all instructions of the University Chaplaincy staff.
- Parties reserving the space will supply their own ushers.
- The furniture may only be used and moved with the permission of the University Chaplaincy staff.
- The use of other University Chaplaincy equipment requires permission of the University Chaplaincy staff. Nothing may be taped or tacked to doors, walls, or furniture. Users must remove all of their property immediately after the event. The kitchen must be clean after the event and all food and trash removed to the bins outside. No heating elements for food are permitted except if used by Catering.
- The space must be cleared by midnight unless prior arrangements have been made with the University Chaplaincy.
- The University Chaplaincy may require a Tufts University Police Department (TUPD) detail for this event with the cost paid by the reserving party.
- For safety purposes, the occupancy limits of 96 persons in the upstairs room and 35 persons in the downstairs room may not be exceeded.
Interfaith Center Rental Fees*
Please check each box as acceptance and agreement to responsibility for all aspects of this event and to ensure compliance by all in attendance with the following regulations:
- Reservation fees will be paid by a Tufts University Expense Transfer or a check payable to the “Trustees of Tufts College” and sent to the Tufts University Chaplaincy within 30 days of the original reservation request. Two weeks’ advance notice of cancellation is required for a refund of the fee. Reservation fees can also be managed by the Administrative Coordinator and Campus Life staff.
- The reserving person accepts full responsibility for maintaining the condition of the chapel, preventing any damage or loss, and cleaning up and ensuring the chapel is secured after the event. If the chapel is not left clean and in good condition, a minimum damage assessment fee of $100 will be imposed.
- The amount of the fee depends on the reserving party’s status within Tufts (e.g. student group) and the University Chaplaincy’s accommodations. The table denoting fee differences is available for reference. The amount for this event will be shared based on criteria you will indicate.
Agreement*
By my Electronic Signature below and by clicking “Submit” I agree that:
- I have read and I accept the University Chaplaincy Space Regulations and Fees.
- I understand this is only a request to use University Chaplaincy space and does not confirm space availability or reservation.
Signature*
To sign this form, please type your first and last name below. This will constitute your legal signature.

Space Reservation Request Form for Students and Campus Partners

If you are hosting an event for a non-profit or municipal/government organization, please contact the office of Government and Community Relations (GCR). You can find the space reservation policies of the GCR here.

Space Reservation Proposal

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