Tufts University Chaplaincy Wedding Policies

Tufts University Chaplaincy
Wedding Policies
Goddard Chapel and Tufts Interfaith Center (IFC)
As of 7.23.17

Spaces
Goddard Chapel
3 The Green
Medford, MA 02155

Seating capacity: 318 people
Nave: 15 rows for approximately 16 people across plus 12 front chairs
Balcony: 3 useable rows for approximately 14 people across
Chancel, side, and rear: 6 pews for approximately 4 people each for celebrants, readers, and greeters
Not air-conditioned; standing fans available

Tufts Interfaith Center (IFC)
58 Winthrop Street
Medford, MA 02155

Seating capacity: 96 people
Air-conditioned

Reservation Process

  1. The requesting party calls the Chaplaincy Coordinator to check the availability of dates and make a tentative reservation by calling 617-627-3427.
  2. The Chaplaincy Coordinator fills out the top of a Reservation Request Form and sends it to the requesting party to complete.
  3. The requesting party returns the completed form with the rental fee check.
  4. The requesting party contacts the University Chaplain regarding the celebrant and the Music Director regarding the musician.
  5. The University Chaplain reviews the request form and signs it if appropriate.
  6. The Chaplaincy Coordinator deposits the rental fee check, sends the requesting party a copy of the signed form, and files the form.

Reservation requests are not confirmed until, within 30 days of the original request, the rental fee payment is deposited and a signed Reservation Request Form is returned to the requesting party. Please make the rental fee check payable to “Trustees of Tufts College” with “Friends of Goddard Chapel” in the memo line, and mail it with the completed Reservation Request Form to: Tufts University Chaplaincy, Goddard Chapel, 3 The Green, Medford, MA 02155.

Wedding ceremonies must be scheduled 6 weeks in advance and tentative reservations are cancelled if not confirmed within 30 days. Refunds are only granted if the reservation is cancelled more than 30 days prior to the date.

Rental Fee
Minimum total reservation times for weddings are five hours to allow for an ample two-hour window for a rehearsal and three hours on the day of the ceremony (i.e., one hour before the ceremony time for opening and setup, one hour for the ceremony itself, and one hour following the ceremony for cleanup and closing), plus administrative time. If additional time is needed, please contact the Chaplaincy Coordinator so that time can be arranged and fees adjusted accordingly.

The minimum wedding reservation rental fee for Goddard Chapel or the IFC is $500 for up to five hours. This fee is reduced when one of those being married is an alum, faculty, or staff (to 70%) or a student (to 50%). The reduction is not based on the affiliation of the requesting party.

Ceremonies at the IFC may require additional Facilities fees for setup and breakdown.

Student Sexton
The Chaplaincy Coordinator will assign a student sexton for the wedding reservation who will open and close the building, provide advice related to the building and policies, and be present for the events.

Celebrants
The Tufts University Chaplain or their designee celebrates weddings in Goddard Chapel and the IFC. Couples may consult with the University Chaplain regarding celebrants. If the couple would like to request their own celebrant, they should contact the University Chaplain. Celebrants are provided a separate stipend by the couple. Celebrants must be present to lead rehearsals and must provide their own vestments and equipment.

Music
The Tufts University Chaplaincy Music Director or their designee provides music for weddings in Goddard Chapel and the IFC. Couples may consult with the Music Director regarding a ceremony musician. If the couple would like to request their own musician, they should contact the Music Director. Musicians are paid a separate stipend by the couple. Goddard Chapel contains an organ, piano, and carillon (tower bell system).

Flowers and Decorations
The University Chaplaincy generally works with Nellie’s Wildflowers in Somerville, MA.

Care must be taken with flowers, decorations, and equipment not to impact the buildings. Tape may not be used and confetti, rice, etc. is not allowed in or around the buildings. Any cleaning or damage costs will incur additional fees.

No decorations are allowed on the exterior of the buildings. No storage is available in the buildings.

In Goddard Chapel, most couples order a flower arrangement for in front of or on the communion table and in front of the pulpit/lectern, and occasionally for the niche. For pew endings, only clips are allowed and candles are not allowed. The pews are divided by a center aisle 4.5 feet wide and approximately 50 feet long. Couples desiring a runner should order a 50-foot runner.

Several liturgical items are available for use in Goddard Chapel: a brass cross; a brass crucifix; altar candles; a unity candle stand; and two, 2-foot high white flower pedestals. The chapel has a microphone system with a microphone on a cord. The student sexton can arrange for their use.

Automobile Access and Parking
Automobile access and parking are arranged with the Tufts University Police Department (TUPD), usually in consultation with the University Chaplaincy. TUPD can consult with couples regarding the vehicles of the wedding party and accessibility needs. Directions to campus are available on the University Chaplaincy website.

Receptions
Receptions on campus are arranged by Tufts Conference Services. Couples should contact Conference Services to make reception arrangements. These fees are separate. For receptions on the Library Roof, Goddard Chapel must be reserved for the full time of the reception to provide access to the restroom. Possible venues include the Breed Memorial Hall (51 Winthrop Street), Alumnae Lounge in the Aidekman Arts Center, and the Fletcher School Cabot Center 7th Floor.

Unavailable Dates and Campus Conditions
The University Chaplaincy makes every effort to accommodate dates requested, subject to the availability of student sextons, but there are certain unavailable dates due to University activities (e.g., Labor Day weekend, Homecoming weekend, Parents’ weekend, Thanksgiving weekend, Winter Recess, Spring Recess, Commencement weekend, and Memorial Day weekend). In addition, the summer is often a time when there is campus construction. Also, because the campus’ primary use is for student purposes, student activities may limit the availability or impact the look of spaces at certain times. University activities may also cause unexpected noise.

Photography and Videography
There are no special policies limiting photography or videography in good taste for wedding ceremonies except those of individual celebrants.

Tufts Magazine Announcements
Tufts alumni who would like to have their wedding announced in Tufts Magazine may email: classnotes@tufts.edu.